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Graduate Certificate in Yoga Therapy

GCYT Code of Conduct & Administrative Policies

This Code Of Conduct contains policies and guidelines designed to help make your studies run smoothly. It sets out the standards of behaviour required from you, and also the standards you can expect from your teachers. This document covers things such as attendance requirements, submission of assessments, marking of assessments and general conduct. 

All students and teachers are expected to comply with this Code of Conduct at all times. Students are expected to participate in all classroom activities in a professional and respectful manner. 

If at any stage of your studies you have queries about these guidelines, please contact: 

Trina Bawden-Smith Course administrator Mob: 0406134771 Email: [email protected] 

1. Attendance 

We have a team of highly qualified, experienced, enthusiastic teachers who are ready to share their knowledge with you. There is a lot of material to be covered in each class and the entire class time will be needed to cover everything. If you arrive late, or are slow getting back from breaks, you are in effect “stealing” time from your classmates and teacher. The following guidelines are aimed at providing optimal learning conditions for all. 

1.1 Students are expected to arrive for classes, ready to commence at the scheduled time. 

1.2 Teachers will begin to deliver training at the nominated start times. They will not wait for latecomers to arrive. 

1.3 Teachers will set break times for each class. Students are expected to return promptly at the agreed times. 

1.4 Students must sign in and sign out on the Attendance Roll for each class, indicating arrival and departure time. 

1.5 Students who leave early should sign the Attendance Roll accordingly and indicate their time of departure. 

1.6 Students are expected to maintain an attendance rate of 100%. 

1.7 Students wishing to attend external Yoga retreats, workshops and intensives, should make sure that these activities do not conflict with scheduled course dates. 

1.8 Enlightened Events will ensure all dates for scheduled classes are provided at the beginning of each course – allowing plenty of time for planning extra-curricular studies. 

1.9 Please book arrange transport, including flights, to the course to ensure that you are able to attend each day in full from 9am to 5pm. 

Missed Classes

We understand that life can be complicated and you may occasionally need to miss a scheduled class. If that’s the case, please follow these procedures to ensure there are not too many gaps in your learning. Please be aware that many classes will not have formal notes provided and that a large part of the learning is through demonstration, practice and discussion. 

2.1 Students who need to miss a class should advise the course administrator in writing via email, preferably in advance. Please note do not phone or send text messages unless in an emergency. Please state your reasons for missing a class. Permission to miss a class will only be given in exceptional circumstances or due to illness. Please provide a doctor’s certificate if you are missing classes due to medical reasons. Missing classes without permission, may mean you are unable to complete the course requirements and will be ineligible for receiving your certificate of course completion. Permission to miss a class will not be given due to other work or study commitments, social events, travel/retreats, as we take our commitment to this course very seriously and expect students to do the same. 

2.2 If you have been granted permission to miss a class, you are expected to make up missed classes by arranging a make-up session with the relevant teacher. Teachers will charge for these additional sessions and you will pay the teacher directly at the conclusion of the make-up session. The teacher will provide you with a receipt for your payment. Make-up sessions are charged at $100 including GST per hour. 

Where the session cannot be made up in person, a skype call may be a suitable alternative or additional written work will be set. Please contact the teacher as soon as possible, either before or straight after the missed session, to arrange this session. 

Please note that the teachers have other teaching commitments and make up sessions will be scheduled at the teachers’ discretion and are subject to their availability. 

Students who miss classes without permission, will only be granted make-up sessions in exceptional circumstances. 

2.3 If you miss a class and are unable to make up the missed content by the start of the subsequent component, you may not be able to continue the course and may be required to defer your studies. 

3. Assessment Tasks

Completion of the Graduate Certificate in Yoga Therapy requires satisfactory completion of all assessment tasks for each component of the course. You will have numerous assessment tasks to complete and it is important to establish good study habits in order to meet due dates. It is important to complete assessments in the order in which they have been set to reinforce the learning done in class. The following guidelines set out our expectations in terms of assessment tasks. 

3.1 Teachers will provide details of assessment tasks well in advance of due dates and students are expected to submit assessment tasks by the due date. 

3.2 In some rare instances, students may require an extra, private session with a teacher to meet course requirements. These sessions will incur a cost of $100 per hour. 

3.3 If a student knows they will not be able to complete an assessment task in time, they must fill in the Assessment Extension / Late Assessment Submission form and submit it to the Course Administrator. Extensions requested on medical grounds require a medical certificate. Requests for extension by phone or text will not be considered. Requests due to your case study volunteers cancelling sessions will NOT be accepted under any circumstances. Please ensure you have back up plans in place should your case study cancel. 

3.4 Extensions will be granted for 2 weeks after the task due date. In the case of medical/exceptional circumstances, the course administrator will negotiate extensions on a case-by-case basis. 

3.5 If a student fails to submit an assessment task, the certificate of course completion cannot be granted. 

3.6 For all assessment tasks received by due dates, teachers commit to the following turnaround times for marking, except in case of illness or exceptional circumstance: 

6 weeks from due date. 

3.7 Teachers cannot commit to the above turnaround times for assessment tasks handed in late. 

In such cases, work will be marked when the teacher has time, given their other commitments. Please expect lengthy delays in this instance. 

3.8.1 A late fee of $100 including GST is payable if an assessment is submitted after the due date and for extension requests. Please fill in the Assessment Extension / Late Assessment Submission form. 

3.8.2 Please note that the final case study is assessed in class time. If a student fails to submit the final case study at the assigned time, a marking fee of $100 plus GST per hour will be charged for late assessment. 

3.9 If an assessment task needs to be re-submitted, students must re-submit within the time frame set by the course administrator or the teacher. 

All assessments are to be original and not plagiarised. Students are required to keep a copy of all assessments for their records. 

4. General Conduct

4.1 It is expected that students and teachers will conduct themselves with fellow students, teachers and visiting case studies honestly and respectfully and in a manner that accords with the Yogic ethics. 

4.2 No discriminatory behaviour, including verbal abuse or bullying, will be tolerated. 

4.3 Confidentiality is to be strictly maintained, including with case studies. 

4.4 Respect for all yogic traditions is to be maintained. 

5. Advice on Student’s own Clients 

5.1 Should a student wish to seek their teacher’s advice regarding a specific client the student is working with, the student may approach the teacher to present the case as an in-class case study. Students should notify the teacher ahead of time that they have a case they would like to offer so class time can be allocated. The student should provide the relevant teacher with appropriate background information. The teacher will notify the student if this will be possible and it is at the teacher’s discretion. 

5.2 Teachers are unable to provide ‘free’ advice on student’s clients during or after the course. 

6. Private Mentoring

6.1 The teachers may be available for private mentoring or private Yoga therapy sessions. 

6.2 Such sessions may only take place once students have completed the course and have completed all assessments. These sessions can be negotiated with the teacher directly and will be charged at the teachers’ normal rate. Please contact the relevant teacher directly to arrange a session after the course has been completed. 

6.3 Exceptions can be made if the teacher has a pre-existing professional relationship with a student prior to the course’s commencement. 

7. Course Deferral

If you need to defer your studies to a subsequent period, please be aware of the following – 

7.1 Deferrals are only granted in exceptional circumstances or severe illness accompanied by a doctor’s certificate 

7.2 A deferral fee of $1000 (including GST) applies to all deferrals without exception 

7.2 Deferring students must complete their studies within the next calendar year after deferring their studies or they may be requested to recommence their studies from the beginning of the course, due to changes in the course content from year to year. 

7.3 Any increase in the price of the course in the year the student recommences studies will be passed on to the deferring student. 

7.4 Deferral will only be permitted if there are available places in the subsequent year. If the subsequent year is full then a place will be offered in the year after that. 

8. Transferring Between Locations

The GCYT is offered in a number of locations. Once you have enrolled in the course, if you wish to change location for one or more of your modules, this will incur a cost of $200 per module. Transferring to another location for one or more modules is only available in certain circumstances. If a course is full, you cannot transfer in to that course. 

9. Student Illness

If you are ill with anything that is contagious including a flu, respiratory illness, gastro or other infectious disease, please do not attend class. If you are recovering from such an illness, please get medical clearance from a doctor and obtain a medical clearance certificate. This will need to be shown to the teacher and emailed to the Course Administrator. We regret that we cannot have students in class who may spread illness to the others in the group. We frequently have students and case study volunteers who have compromised immune systems. Thank you for your understanding. 

10. Certificate of Completion

The certificate of completion will only be issued once all attendance and assessment requirements are met and once all outstanding course fees are paid. 

11. Electronic Devices

The use of electronic devices to conduct personal business or social activity during teaching time is not permitted. Please restrict phone and email use to break time. 

12. Copyright

All course materials, including notes and powerpoints are copyright. Except as permitted by the copyright law applicable to you, you may not reproduce or communicate any of the course content on the Enlightened Events website or the Enlightened Events sharefile, including notes and powerpoints, without the permission of the copyright owner. 

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